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Mathew Oluwaseun
University of Ilorin (Unilorin)
Mechanical Engineering
500Level, Nigeria.

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ENT403 SOLUTION

1a. Discuss five project management planning process you know.

ANSWER
1. PROJECT INITIATION:
Initiation is the first phase of the project lifecycle. This is where the project’s value and feasibility are measured. Project managers typically use two evaluation tools to decide whether or not to pursue a project:
A. Business Case Document – This document justifies the need for the project, and it includes an estimate of potential financial benefits.
B. Feasibility Study – This is an evaluation of the project’s goals, timeline and costs to determine if the project should be executed. It balances the requirements of the project with available resources to see if pursuing the project makes sense.

2. PROJECT PLANNING
Once the project receives the green light, it needs a solid plan to guide the team, as well as keep them on time and on budget. A well-written project plan gives guidance for obtaining resources, acquiring financing and procuring required materials. The project plan gives the team direction for producing quality outputs, handling risk, creating acceptance, communicating benefits to stakeholders and managing suppliers.

3. PROJECT EXECUTION
This is the phase that is most commonly associated with project management. Execution is all about building deliverables that satisfy the customer. Team leaders make this happen by allocating resources and keeping team members focused on their assigned tasks.
Execution relies heavily on the planning phase. The work and efforts of the team during the execution phase are derived from the project plan.

4. PROJECT MONITORING AND CONTROL
Monitoring and control are sometimes combined with execution because they often occur at the same time. As teams execute their project plan, they must constantly monitor their own progress.
To guarantee delivery of what was promised, teams must monitor tasks to prevent scope creep, calculate key performance indicators and track variations from allotted cost and time. This constant vigilance helps keep the project moving ahead smoothly.

5. PROJECT CLOSURE
Teams close a project when they deliver the finished project to the customer, communicating completion to stakeholders and releasing resources to other projects. This vital step in the project lifecycle allows the team to evaluate and document the project and move on the next one, using previous project mistakes and successes to build stronger processes and more successful teams.


1b. Outline the roles of project manager in monitoring and controlling a project

SOLUTION
1. designing and applying appropriate project management standards for incorporation in the NI Gateway Review Process
2. designing and applying appropriate project management standards for incorporation in the NI Gateway Review Process
3. planning and monitoring the project
4. adopting any delegation and use of project assurance roles within agreed reporting structures
5. preparing and maintaining project, stage and exception plans as required
6. managing project risks, including the development of contingency plans
7. managing project risks, including the development of contingency plans
8. reporting through agreed lines on project progress through highlight reports and end-stage assessments
9. identifying and obtaining support and advice required for the management, planning and control of the project
10. conducting a project evaluation review to assess how well the project was managed

NO 2

1. LIST THE 9 BODIES OF KNOWLEDGE AREA OF PROJECT STANDARD AND GUIDELINES

ANSWER
There are nine ―body‖ of knowledge areas within the standards and guidelines they are:
1. Integration Management – Processes to ensure that the elements of the project are effectively coordinated.
2. Scope Management - processes to ensure that all the work required to complete the project is defined. Defining what is or is not in scope.
3. Time Management – all processes required to ensure that the project completes on time (defined schedule).
4. Cost Management – all processes required to ensure the project is completed within the budget approved for the project.
5. Quality Management – processes to ensure that the project delivers the need for which it was undertaken.
6. Risk Management – all processes involved in identifying, assessing/analysing, responding and controlling project risk.
7. Human Resource Management – all processes required to make the most effective use of people resources in a project, including sponsor, stakeholders, partners, team etc.
8. Communications Management – all processes to ensure timely and appropriate distribution of project information, includes providing links between key people in the project, generating, collecting, disseminating, storing and archival of project information.
9. Procurement Management – processes to acquire goods and services for the project outside of the organisation.

2b. DEFINE PROJECT BALANCE SHEET

ANSWER
 Projected balance sheet as a forecast of a future balance sheet as at a future date.

2c. List and explain component of project balance sheet

 ANSWER
Components of the Balance Sheet
1. Asset
2. Liabilities

 ASSET
When we are talking of assets generally, we are talking about the valuable possessions owned by the firm, valued in monetary terms. They will include land and buildings, stock of goods, raw materials, cash, vehicles and other valuables. But generally we can classify assets under the following headings:
• Current assets
• Investments
• Fixed assets

 LIABILITIES
When we talk of liabilities, we mean the debts that are payable by the firm or business to creditors. They may represent various obligations due to various third parties arising from various business transactions.
Examples of liabilities include creditors, accounts payable, taxes payable, bonds, debentures, etc. But generally, liabilities are divided into two broad groups namely: • Current liabilities and
• Long-term liabilities

3a. Define Project Management

ANSWER

Project management is the planning, organising, directing and controlling of resources for a relatively short-term objective that has been earlier established to complete specific goals. For example, the construction of a 50-bed hospital at Ikeja by the Lagos State government will require a lot of resources: financial, material and labour.

3b. List the example of Tangible projects

ANSWER
Tangible projects are those projects whose output are tangible and can be seen with the naked eye. They may include the following:
1. a civil engineering project
2. a hospital building project
3. a water borehole project
4. an aircraft manufacturing plant
5. a milk manufacturing plant
6. an urban play ground

NO 4

4a. Explain the implication of poor interpersonal relations?

SOLUTION
1. Tension between staff and other fellow staff
2. Tension between staff and management
3. Tension amongst management staff
4. Unhealthy internal rivalry between all staff
5. Industrial misery and hostility f. Strike
6. Corruption
7. General dishonesty
8. Crime in the work place
9. Disloyalty to the organisation.

4b. List the principle of Interpersonal Relation

1. Act like a member of a team. Do not let personal interest affect that of the organization
2. Remember that other staff come from different backgrounds and will at times behave differently from your expectations
3. Learn to be accommodative
4. Keep your boss informed of your movements at all times
5. Avoid gossips in the workplace
6. Display a positive attitude to your job
7. Be friendly and cooperative
8. Treat your subordinates with respect
9. Stick to the chain of command
10. Learn to wear a smile on your face always
11. Show interest in other peoples‘ problems
12. Always learn to say "thank you"
13. Avoid aggressive behavior
14. Always learn to apologise when you are wrong
15. Greet people in the morning, afternoon and evening
16. Be polite
17. Be respectful
18. Show good hygiene.
19. Be honest.

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